Activities Week Brochure is available here –
The Option form is available here –
Activities Week 13 to 17 July 2020
Our activities week provides a wonderful opportunity for our students to experience an enriched curriculum through a wide and varied range of experiences. We have found that it has a positive impact on both staff and students who return from activities exhausted but exhilarated.
The Activities Week brochure giving details including prices and the target year group can be accessed. Three choices should then be entered on the Options Form attached to this letter and posted in the box outside the Finance Office by the 18 November 2019 at the latest. It is imperative that this form is completed and returned.
We rely on your co-operation to ensure that the activities take place successfully and allocate fairly with lots of opportunities for everyone. We consider a number of factors:
The year group that the activity is aimed at.
Whether the student has been on a residential activity in the past (we try to ensure that all students have the opportunity to go on at least one residential activity).
When an activity is oversubscribed, even after selecting students as above, it may be necessary to select students by a draw system. It is impossible for everyone to have their first choice of activity, so please choose three activities that your child would be happy to take part in, as they could be allocated any one of their three choices. In addition, if an activity is undersubscribed and therefore not financially viable it may have to be withdrawn from the programme and your child will then be allocated another of their choices.
Activities are not allocated on a first come first served basis, however, allocations will be made shortly after the 18 November 2019. Any forms received after this date will be returned with an updated Options form showing remaining places, as many of the activities will then be full.
Many activities require a substantial deposit and full payment before the event takes place and therefore we ask that you please meet respective deadlines.
Deadline for NON REFUNDABLE: deposit: 10 January 2020 – Failure to meet this deadline may
result in a student being removed from the chosen activity and payment still being requested.
Deadline for FULL PAYMENT: 24 April 2020 – Please note – once a student has been allocated one of their chosen activities Parents/Carers are responsible for paying in full for the activity – please therefore think carefully before choosing your activity.
If the student is withdrawn by the Parent/Carer any money paid is forfeited unless a replacement student is found who then pays in full, only then can we offer a refund.
Students cannot arrange to “swap” an activity with another student. This must be done through the Finance Office who will investigate possibilities.
Please be aware that in the unlikely event of your child being required to be removed from a residential activity due to unacceptable behaviour, parents will be responsible for the travel arrangements and costs.
May I also bring to your attention that during any of the activities if your child requires any medication it must be in its original container or packet and given to the Activity Leader with a full
set of instructions on how and when it should be taken.
We would advise anyone who knows that they cannot make the payment deadline to contact the Finance Office at the school as soon as possible. We can try to find a replacement student and recover any monies you have paid subject to a replacement student being found.
Full attendance is expected during the week and in cases of illness, a doctor’s note is required so the school can make an insurance claim on your behalf for the amount that you have paid, less any insurance excess payable. In cases that involve a change of school we must be contacted as soon as you realize that your son or daughter will not be able to attend Activities Week. The school reserves the right to stop a child attending any activity at the absolute discretion of the Headteacher (i.e. if that child by his/her behaviour has shown that he/she would be a danger to himself /
herself or others or if the conduct is such that it is felt they should not be permitted to partake in a particular activity). In these circumstances no pre-paid monies will be refunded and potentially additional monies may be required to be paid if the school has a responsibility to cover the total cost of the place.
In summary,
Discuss Activities Week and ensure that you can meet the payment deadlines
Select activities in preference 1 to 3 and ensure that the form is signed
Return the form to the Finance Office by 18 November 2019
Your child will then be allocated an activity and this will not be changed
The deposit is then required to secure a place by 10 January 2020
Deadline for full payment: 24 April 2020
This is an exciting aspect of our curriculum and we know that our staff and students look forward to it with keen anticipation. Thank you for your support in our planning for another successful Activities Week in 2020.
